Privacy Policy

This policy explains how the current version of FuelLog handles user data.

Controller and contact

The data controller is the operator and publisher of the FuelLog app listed with the app on Google Play.

For privacy, support and GDPR requests, use:

• Support: support@fuellog.eu
• Privacy and GDPR: privacy@fuellog.eu

Data stored by the app

FuelLog is a vehicle logbook app. It may store locally on the user's device:

• vehicle data such as vehicle name, fuel type, odometer value, inspection dates, motorway vignette dates and service intervals;
• fill-up records, including date, fuel amount, price, currency and odometer value;
• costs, service records, notes, statistics and maintenance history;
• photos of receipts, odometers, fuel prices or service documents;
• app settings, active vehicle, entitlement cache, Cloud Backup state and user-created local backups.

Most app content is stored locally on the user's device by default.

Photos and OCR

The app may use the camera to take photos of receipts, odometers or fuel price boards. Photos are stored in the app's internal storage.

Text recognition from photos is processed locally on the device using Google ML Kit. In the current version, receipt, odometer and fuel price photos are not uploaded to the FuelLog backend for OCR.

Voice input

The app may use the microphone for optional voice entry of fuel or expense data. Speech recognition is provided by the phone's system service. Depending on the device and settings, the system speech provider may use online processing.

FuelLog does not store audio and does not send audio to its own backend. Only text or values confirmed by the user are stored in the form.

Google sign-in and backend

Google sign-in is optional. If the user signs in with Google, the app sends a Google ID token to the FuelLog backend to verify the account and manage account features.

The backend may process:

• email address and name from the Google account, if returned during sign-in;
• random device identifier, backend access token and user access token;
• plan, credits, entitlement information and account deletion request status;
• Cloud Backup data and metadata if the user enables the feature.

The backend is used for device registration, Google sign-in, entitlement checks, PRO features, Cloud Backup, account status and account deletion requests.

Backups, Cloud Backup and exports

The app allows the user to create a portable ZIP backup. This manual backup may contain local app database data and photos stored by the app. The user chooses where to save or share the backup.

Cloud Backup is an optional PRO feature available after Google sign-in. It stores database history on the FuelLog backend, such as vehicles, fill-ups, expenses, service records, inspections and motorway vignette records. In the current version, Cloud Backup does not upload physical receipt, odometer, fuel price or attachment photos.

If Android system backup or device transfer is enabled, the operating system may back up the app database, settings and app-owned photos according to Android backup rules and the user's settings.

PDF, CSV and other exports may contain sensitive information, costs, service history or photos. The user is responsible for how exported files are handled.

Analytics, diagnostics and crash reporting

FuelLog uses Firebase/Google services for basic analytics, diagnostics, installations, session information and crash reporting. These services may process technical data such as app installation identifiers, Advertising ID or similar resettable identifiers, device model, operating system version, app version, usage time, basic app events, crash information, stack traces and diagnostics needed to fix bugs.

We use this data for app operation, stability measurement, bug fixing, security and quality improvement. We do not use advertising SDKs and we do not sell personal data.

Who data may be made available to

• the user in the app;
• the FuelLog backend for Google sign-in, device registration, Cloud Backup, entitlement checks or account deletion;
• Google Sign-In and the system speech recognition service if the user uses the relevant feature;
• Google/Firebase services for analytics, diagnostics, crash reporting and technical operation;
• infrastructure providers required to operate the backend;
• public authorities where required by law.

Legal basis

• provision of the app and its features;
• legitimate interest in security, abuse prevention, entitlement management, diagnostics and technical support;
• consent, where an optional feature relies on consent;
• compliance with legal obligations, where applicable.

Retention and deletion

Local data remains on the user's device until the user deletes it, clears app data or uninstalls the app. Files exported outside the app must be deleted separately by the user.

Cloud Backup and backend data linked to the account are deleted as part of the account deletion process unless there is a legal, security or operational reason for limited retention. Account deletion is first performed as a soft-delete with a 48-hour protection period to prevent accidental data loss.

The account and data deletion process is described on the Account and data deletion page.

App permissions

• Camera: taking photos of receipts, odometers or fuel price boards.
• Microphone: optional voice entry of form data.
• Internet: Google sign-in, device registration, Cloud Backup, Firebase diagnostics, entitlement checks and account deletion requests.
• Notifications: service, inspection and other reminders.

User rights

Users may request access, correction, deletion, restriction of processing, data portability or object to processing under applicable law. Send requests to privacy@fuellog.eu.

Changes

This policy may be updated when new features, payments, Cloud Backup changes, diagnostics changes or legal requirements change.

This page was last updated on 21 June 2026.